AGM Minutes

Dear Friends and Neighbours,

Here are the minutes of our AGM held before Easter. This is my last ‘official’ function as the baton has been passed to your new Chair, Gwynne Griffiths. I wish him, and all of you, the very best as residents here in this little piece of paradise that is Penarth Marina and Haven. I hope to see you all at one of our social functions. 

Very best wishes,

Martin
Penarth Marina & Haven Residents’ Association

PenarthM@gmail.com

http://www.PenarthM.wordpress.com

http://www.Twitter.com/PenarthM

http://www.Facebook.com/PenarthM

Minutes of Penarth Marina and Haven Residents’ meeting 

Held at The Pilot. 7.p.m Tuesday 15th March 2116 

Present: Martin Whitehill, Jane & Joe Wattleworth, Jean & Keith Harvey, Anne & John Soulsby, Avril & Ray Bulpin, Allyson & Joe Lipp, Lynne Gornall, Kathryn Vaughn, Sandie Newton, John & Lynda Constable, Janet Elhami, Lesley O’shea, Jane Sullivan, Denise Griffiths, Gwyn Griffiths, Ray Collins, Avril Colins, Roger Cadenne, Lucinda Cadenne, Mathew Biscue, Pauline Phillips, David Elworthy, Roger Cannon, Colin Pendre, Ross Wain, Flors Vinuala- Navarro, Annabel Cartwright, Marcia Clode, Helen Ward, Chris Williams, Clive McMurray. 

Apologies: Lesley Tovey, Greg Clark, Simone Ballett, Kathy Seddon, Jude Warren, Chrissie Peg, Gail and Roger Cush

Minutes of last meeting: Accepted 

Matters arising:

Newsletter 

The newsletter is the only way to communicate with all residents, although we have electronic communications including website, twitter, email and Facebook they cannot reach everybody, especially with the turnover of residents in the neighbourhood. The cost of printing the newsletter is currently £207, Martin asked for approval for the Residents’ Association to approach local business to have their donations recognised in boxes on the back page.
Approved : Unanimous, for action by the new Chair

Beach access behind Custom House.

Gwynne Griffiths, Gwyn Roberts and Martin Whitehill met with Gwyn Teague from the Vale Council to discuss the access. There is a possibility that the access could be accepted as public right of way. At present there is no public right of way.

There is a simple form to fill in by the new Chair but the council would like statements from people to say that they have used it during the last 20 years. More details to follow, by email from the new Chair, regarding procedure. 

Action: Gwynne Griffiths, the new Chair, to disseminate the statement forms and where to send them.

Zig Zag path

The long awaited Lights on zig zag path are planned for 2017 . 
Question from the floor: are we vulnerable to funding cuts?

Answer: Originally residents had a photograph of the public footpath sign which proved its existence. The reinstatement was funded by Sustrans. Trunking for cabling has been installed. There is no legal obligation by the Vale council and they are looking to do it with section 101 funding which is held by the Vale of Glamorgan. Residents will need to continue to pressurise to get this done. Also, seating, trees and planting as well as street art were to be put on each bend. 

Plymouth Park.

We need to see what will happen with wild flowers but the park is under jurisdiction of WAG. Residents need to pressurise if work needs completing. 

Yellow Lines

Penarth Portway yellow lines agreed in 2014 and planned for 2015 but still need to go ahead – if residents want them then there is a need to write in with letter of support, as per the Council signs attached to lamp posts. 

Suggestion from the floor. – write a script which can be sent out to member of the association individual people need to all sign individually. Can be the same the letter the more people that write the more notice the council will take.

 Action: New Chair, Gwynne Griffiths to organise.

Trees Felling Penarth Escarpment.

Action being taken with letters of complaint and next stage of that procedure continuing. The more letters sent in the more notice the council will take.  

Treasurers report.

Lesley Tovey is away at present but sent in her report

Bank Balance at present £550 however there £207 outstanding to be paid for newsletter. 

Chairs report

Martin Whitehill explained how we measure our success or failure. Our purpose is to improve the quality of life of residents which we achieve by improving Physical amenities and social amenities. This year we have had the Quiz, book club and carols on the quay, amongst other social engagements. If anyone has ideas for additional social activities please let the new Chair know and then volunteer to launch it and get it going.

The current improvements to physical amenities were discussed above and are summarised in the newsletter. 

In order for the Residents’ Association to maintain its legitimacy it is essential that it acts with and for the residents with their prior approval. Communications are therefore imperative. 

Regarding communications, the most important is the newsletter which goes to all 800 households. The website, email, Twitter and Facebook reach large numbers of residents but not all. Plus new arrivals to the neighbourhood will be oblivious to our existence, plus there will always be some people not on electronic communications. In order to engage with everyone and to achieve legitimacy by communication, we must keep the newsletter, until technology takes over and is mainstream. 

The residents association hold regular meetings – we must have 3 meetings a year as this is in our constitution: AGM, June, September and can also add in November if we need to make decisions. By communicating to all residents our meeting arrangements in advance and the nature of any decisions needed from them, we can accept their decisions at the meetings on behalf of all residents and act accordingly. 

Regarding the Physical amenities of road and paths, leisure parks and development. We will see more developments in next few years i.e. balconies, extensions, windows this may change the nature of the environment. There may be need to set up a neighbourhood review to ensure that future developments fit in with this ethos. 

 Election of Officers:

Jude Warren has volunteered to continue as secretary 

Vote: unanimous   
Lesley Tovey as treasurer   

Vote: unanimous
Chair Nomination: Gwynne Griffiths. 

Vote: Unanimous

Thanks: 

Everybody for distributing the newsletter, The Pilot, Tesco, Quay Marina, Anne Soulsby and Litter pickers, Lesley Tovey, Jude Warren , Avril Bulpin, Jane Wattleworth Chrissie Pegg. And all the Residents for participating in the association.

Gwyn Griffiths gave thanks on behalf of all the residents to Martin for all his work with the residents association. Martin has delivered quality in all he does and ensured that we live in the best place in Wales. Gwynne thanked the residents for voting him in as Chair and he is ready to deal with all the issues in the area.

End 19.40pm

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Quiz night on Tuesday in The Pilot starting at 7.30pm

Jude has asked me to remind you that our pub quiz is this Tuesday in The new Pilot starting at 7.30pm. This is the first in 2016 of our monthly pub quizzes. This Tuesday will star Denise and Gwynne who have compiled the questions and will be our hosts. Please come along to support all of the volunteer residents and have fun and a good laugh. 

I look forward to seeing you there,
Very best wishes,

Martin

Dr. Martin Whitehill

Chairman

Penarth Marina & Haven Residents’ Association

PenarthM@gmail.com

http://www.PenarthM.wordpress.com

http://www.Twitter.com/PenarthM

http://www.Facebook.com/PenarthM

New Chair of this Association

Dear friends and neighbours,

I am sending out this impersonal generic message so that you all receive the same information. 

My time as Chair of the Residents’ Association is rapidly coming to an end. I stand down in March. It is time for a new person at the helm, to enthusiastically carry the Association forward. 

We launched our ‘communications for all residents’ strategy with Twitter and Facebook accounts, and a website. We made our leadership, decisions and actions transparent. The records are held for all to see on these sites. We relaunched our printed newsletter in a more professional format so that it appears credible. Residents are reading it and not just throwing it away. This is the only platform we have to reach all households. 

By holding our three meetings per year as open events, open to all residents and not just a small cabal or clique of inner decision-makers, we have jointly defined the Association’s role. It is to improve the residents’ quality of life. We do that by improving our physical amenities and our social amenities. 

We have been influential in the improvement of physical amenities such as Plymouth Park, the zig-zag path, the ‘woodland’ path, bench seating, yellow lines, and lighting amongst others. We are still wrestling to achieve others: the lighting of the zig-zag path, relaying of the only path in Plymouth Park, continued public access to Penarth Headland beach. We have not always been successful. We tried to get the VoG Council to understand that last time they cut the trees down the soil was washed away in mud and landslides. This has left many areas of bare cliff ‘rock’. The excess rain water in the escarpment now pours out of the rocks. Eventually this will cause rockfall as it does around Penarth Head beach. As the Council were finishing cutting the trees down this year, the landslides have begun. The Council’s corporate memory has been lost in many departments and it will be worse when we become part of Cardiff Council in about 2017. It is imperative that the residents keep their own neighbourhood memory to refresh that of local and national government in future. 

Social amenity initiatives have been the vey successful relaunched annual Carols on the Quay, and Christmas Dinner, the monthly Pub Quiz, the Book Club, the Alternative Book Club, and other one-off activities and events. The challenge is not to think up additional activities but identify individual residents who are prepared to organise and launch them. 

In order to achieve the above, especially the physical amenities, we could only hope to influence, persuade, cajole, and threaten to stamp our foot and cry. Our only ‘power’ comes from holding the legitimacy of representing the majority of residents. Unlike politicians, we cannot impose our wishes upon others. We can only succeed by making the arguments time after time and so gain the support of most of the residents. It is the residents’ support that gives us the legitimacy, the power, to ask government authorities and others to consider our point of view. Our communications strategy helps us to achieve that legitimacy of power. This must be the envy of our politicians!

What keeps this Association alive? Continual and persistent communication with all neighbourhood residents. Like most voluntary organisation’s we will suffer a churn of active participants. This is a very desirable location to live and so people are continually moving in and out of the neighbourhood. Many residents get actively involved for one or two years but then other things change in their lives and we lose contact. Most residents find it informative and useful to receive the newsletter, Facebook and Twitter communications. They are very appreciative of the Association and all the efforts of its volunteers and want it to continue but they don’t have the time to get involved. To maintain its legitimacy, the Association must continue and improve its regular communications with all residents. 

We are looking for a new Chair. How would you improve communications to all residents, physical amenities and social amenities? Would you like to talk it over with Martin? Would you like to be our next Chair?

I do hope to hear from you,
Martin

Dr. Martin Whitehill

Chairman

Penarth Marina & Haven Residents’ Association

PenarthM@gmail.com

http://www.PenarthM.wordpress.com

http://www.Twitter.com/PenarthM

http://www.Facebook.com/PenarthM

Tuesday 16 February: Monthly Quiz starts at 7.30pm in The Pilot plus Book Clubs on 8 February

Dear friends and neighbours,

Here is a reminder of the activities arranged for your pleasure in February. We are launching our first monthly quiz night this year. Please get everybody in your neighbourhood to attend and so support and encourage the volunteers who work so hard behind the scenes to pull-off all of our activities and events. 

Monday 8 February:   Book Club

                                    Alternative Book Club (no books allowed) 7.30pm in The Pilot

Tuesday 16 February: Monthly Quiz starts at 7.30pm in The Pilot

I hope to see you and your friends at the quiz,
Vey best wishes,

Martin

Dr. Martin Whitehill

Chairman

Penarth Marina & Haven Residents’ Association

PenarthM@gmail.com

http://www.PenarthM.wordpress.com

http://www.Twitter.com/PenarthM

http://www.Facebook.com/PenarthM

Tree removal from escarpment below Penarth Heights

Dear friends,

A neighbour informs me that he has been in conversation with the Chairman of the Penarth Civic Society. There is an open meeting being held in Foxy’s Deli tonight at 7.15. I am told that the removal of the Penarth Escarpment trees will be discussed. Our neighbour has requested your support at that meeting. Unfortunately, I am unable to attend so please let me know how you get on. 

Many thanks and very best wishes,

Martin

Dr. Martin Whitehill

Chairman

Penarth Marina & Haven Residents’ Association

PenarthM@gmail.com

http://www.PenarthM.wordpress.com

http://www.Twitter.com/PenarthM

http://www.Facebook.com/PenarthM

Dates for 2016

Dear friends and neighbours,

Happy new year. Please pass these important dates to all of your friends. These events have already been booked for this year and additional activities will be arranged during the year. 

Our monthly book club and alternative book club will also run. We hope to let you know soon about other activity discussions we are having once they become more definite. 

Wednesday 13 January: 1) Book Club

                                         2) Alternative Book Club in The Pilot 7.30pm (bring your sense of humour, not a book)

Here are the dates for our monthly Quiz which start in February. Please note that all of the dates are Tuesdays. 

FEBRUARY 16th Hosted by Denise and Gwynne

MARCH 15th 

APRIL 12th 

MAY 17th 

JUNE14th.    

JULY 12th    

AUGUST 16th.

SEPTEMBER 13th  

OCTOBER 11th 

NOVEMBER 15th  

DECEMBER 6th

I hope to see everybody at the above events, enjoy your year

Martin

Dr. Martin Whitehill

Chairman

Penarth Marina & Haven Residents’ Association

PenarthM@gmail.com

http://www.PenarthM.wordpress.com

http://www.Twitter.com/PenarthM

http://www.Facebook.com/PenarthM

Carols on the Quay Wednesday 7.30pm

Hi,

Do tell everybody that our carol singing is going ahead on Wednesday at 7.30pm in Taliesin Square around the Christmas tree. There will be free mulled wine and mince pies. Plus, many of the boats will be lit up with festive lights. The whole atmosphere will be magical. 

The weather is forecast to be better than last year and we will ask Derek to forecast a window of tropical weather for us. The warm spell is set to last all week, just bring a brolly or raincoat in case of a light shower. 

Please bring all of your neighbours with you. I look forward to seeing you all on Wednesday. 
Very best wishes,

Martin

Dr. Martin Whitehill

Chairman

Penarth Marina & Haven Residents’ Association

PenarthM@gmail.com

http://www.PenarthM.wordpress.com

http://www.Twitter.com/PenarthM

http://www.Facebook.com/PenarthM